Account Payable Specialist

Job Summary:

The Account Payable Specialist is in charge of Company’s accounts payable and responsible for monitoring the payment process for the company purchases.

Supervisory Responsibilities:

• None

Duties/ Responsibilities:

• Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct account codes were used
• Enters vendor information into accounting software system; verifies that invoice information is entered correctly and is matching PO receipt (for PO based purchases)
• Issues payments to vendors as approved
• Processes routine monthly payments as approved
• Answers vendors questions by researching accounts
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Facilitates payment of vendors, which may include verification of federal ID numbers
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and/or stop-payment orders as needed
• Obtains W9’s from vendors; and 1099’s at year end
• Issues exemption certificates to vendors
• Reconcile monthly company credit cards payments with expense reports or supporting documents
• Admin duties pertaining to the company Bank (EFT/ACH/WIRE)
• Handling of Petty Cash
• Performs other related duties as assigned

Required Skills/ Abilities:

• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Basic understanding of bookkeeping practices and procedures
• Experience with accounting software; SAGE
• Must be reliable and extremely trustworthy
• Ability to maintain confidential and meticulous records
• Proficient in Microsoft Office Suite or similar software.
• Ability to operate related office equipment; such as a 10-key calculator

Education/ Experience:

• High school diploma or equivalent required
• Associates’ or Bachelors’ degree in Accounting or Business, preferred
• Five years of related experience in accounts payable

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.